Eventwise Features
With 1 in 6 events going under, ineffective spreadsheets and thrown-together budgets don’t cut it anymore. You need an end-to-end platform that delivers unwavering cost-control, accuracy and unmatched efficiency. Introducing Eventwise.
Budget Creation
Effortlessly create and manage your event budgets with our intuitive budgeting tool. Build structured budgets designed for creatives and have your whole team working in one platform, ensuring complete alignment.
Scenario Planning
Anticipate and navigate through various scenarios with ease. Whether a headliner has pulled out and you need a replacement or a storm has been forecast the same weekend as your festival – Our scenario planning feature empowers you to make informed decisions on how to proceed by modelling different financial scenarios and predicting their impact on your bottom line.
Ticket Tracking
Simplify event management with our ticket tracking system. Keep a close eye on attendance, sales, and other critical metrics to ensure your events are not just successful but also financially rewarding. Directly integrate with ticket sellers like Eventbrite and automatically sync ticket counts with our sales tracking reports ensuring your budget is always up to date.
Purchase Orders
Streamline your procurement process with our purchase order management. Made specifically for the events industry, Eventwise lets you track and manage multiple, ever-changing purchase orders. By directly syncing your purchase orders with your budget, you can ensure a transparent and efficient procurement workflow.
Approvals
Accelerate decision-making with our approval workflow. Built to accommodate multiple stakeholders and freelancers, Eventwise provides customised approval processes and user permissions. We work around your team structure ensuring that critical decisions are made promptly and efficiently.
Multi-Event Reporting
Access a birds-eye view of your event landscape with our multi-event reporting feature. Use consolidated data from previous events to gain actionable insights from which dates and locations are most popular, to which event types are most profitable – gain access to the data you need to make better decisions.
Revenue Management
With multiple revenue streams, that are constantly fluctuating, it’s easy to lose track of your event’s overall financial performance. With robust revenue management features, Eventwise delivers real-time insights into your revenue so you can make real-time, data-driven decisions to boost your profitability.
Payruns
Take the hassle out of complex payruns spanning multiple budgets with automated payruns. Ensure all your suppliers are paid on time, every time.
Interactive Features
In the world of music festivals, Eventwise stands out as the ultimate solution we've been searching for. Its interactive features and robust budget tools promise to elevate our planning process. Excited to see the positive impact on our next event!
Fred Letts
Director, Gottwood
Advanced Solution
Planning our unique festival is a monumental task, and we needed a robust financial management solution to be up to the challenge. Eventwise caught our attention with its advanced features and the roadmap of ticket tracking API and scenario planning. We are managing to run our different areas of the festival within the software knowing where we need to reduce costs if needed
Paul Kemp
Director, Brighton Pride
Team Management
Thanks to Eventwise, coordinating with our event team has never been easier. The centralized communication hub ensures that everyone is on the same page, leading to smoother collaboration and flawless execution.
Renny Scorey Wyn
Head of finance, Paradise Ibiza
FAQs
What is Eventwise?
Eventwise is a cloud-based financial event management software that provides comprehensive solutions for managing all your event finances in one place.
Who can benefit from using Eventwise?
Eventwise is designed for event planners, organisers, and companies of all sizes who want to streamline their financial management. It helps users move away from numerous spreadsheets, saving time to focus on delivering successful events.
What features does Eventwise offer?
Eventwise offers a range of features, including:
- Budget Creation
- Scenario Planning
- Ticket Tracking
- Purchase Orders
- Approvals
- Multi-Event Reporting
- Revenue Management
- Payment Runs
Learn more about the features here - eventwise.com/features
Is Eventwise integrated with other softwares?
You can save time and reduce errors by integrating your existing tools - such as Xero, Eventbrite, Skiddle, Ticketmater and See Tickets with Eventwise.
How does the Budget Creation feature work?
Our intuitive budgeting tool allows you to create structured event budgets with ease. Track spending, assign budget holders, set up approvals, lock budget entries, and make adjustments to stay on target. Your entire team can collaborate on one user-friendly platform, ensuring complete alignment throughout the budgeting process.
What is Scenario Planning, and how can it help me?
Scenario Planning helps you forecast different financial outcomes based on varying factors affecting your event's turnout, such as a headliner cancellation.
Eventwise allows you to plan for the best and worst-case financial situations by modeling different scenarios and predicting their impact on your bottom line.
How does the Ticket Tracking function work within Eventwise?
The Ticket Tracking feature allows you to monitor ticket sales in real-time, including attendance, revenue, and other critical metrics. This ensures your events are not just successful, but also financially rewarding.
Directly integrate with ticket sellers like Eventbrite, Ticketmaster, See Tickets and Skiddle to automatically sync ticket counts with our sales tracking reports, keeping your budget up to date.
What can I do with the Purchase Orders feature?
The Purchase Orders feature streamlines your procurement process by directly syncing purchase orders with budget entries. This ensures you stay within budget and account for all financial commitments.
Eventwise provides instant visibility on purchase orders awaiting approval, invoices, and outstanding payments, helping you keep track of cashflow.
How do Approvals work in Eventwise?
Designed to accommodate multiple stakeholders and freelancers, Eventwise offers customised approval processes and user permissions.
The approval matrix enables you to work within your team's structure, ensuring efficient decision-making and maintaining accuracy across all transactions and budget entries.
What kind of reports can I generate with Multi-Event Reporting?
Multi-Event Reporting consolidates data from your past events to provide a bird's-eye view of actionable insights. This feature helps you to analyse performance, track profitability, and make informed decisions for future events.
How does Revenue Management support my event’s financial goals?
Eventwise's robust revenue management features provide real-time insights into your earnings, enabling you to make data-driven decisions that boost profitability.
What is the Payruns feature, and how does it work?
The Payruns feature automates payments for multiple invoices at once. When creating a payment run, Eventwise collects invoices due within your specified date range, where you can then select and schedule payment times. Payruns ensure suppliers are paid on time, every time—effectively managing your cash flow.
How does Eventwise integrate with Xero?
Eventwise integrates with Xero by syncing your Eventwise department codes with corresponding account codes in Xero, giving you the option to pool accounts for specific departments. Additionally, when managing multiple events, you can sync a Xero project tracking code to a single event in Eventwise, enabling precise financial tracking across multiple events.
Additionally, the integration feature allows you to sync payments between Xero and Eventwise. Providing true and accurate data across both systems.
Can I use Eventwise on multiple devices?
Yes, Eventwise is a cloud-based platform which means it can be accessed from any device with an internet connection and a modern web browser.
Does Eventwise offer setup and training assistance?
Eventwise offers comprehensive in-person training and ongoing support for all subscription clients. Alternatively, training videos and articles are available on the Eventwise Helpdesk for self-learning.
We guarantee customer success through a smooth and efficient onboarding process. Our goal is to make you confident in all aspects before you start using the software. Your dedicated account manager will regularly check in on your progress and encourage feedback, ensuring optimal use and user experience.
What kind of support is available if I encounter issues?
If you can't find a solution to your issue on the Eventwise Helpdesk, you can send us a message via the Eventwise Webchat. We aim to resolve all tickets within 24 hours.
If you can’t access your account, please email directly: katie@eventwise.com
How secure is my data on Eventwise?
Our Privacy Policy describes our policies and procedures on the collection, use and disclosure of Your information when You use our website. https://eventwise.com/privacy-policy/
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How can I get a demo of Eventwise?
Our demo offers a tailored walkthrough of Eventwise, highlighting features most relevant to your needs. We'll provide customised examples demonstrating how Eventwise can streamline your unique processes. You'll gain insights into Eventwise's seamless integration with your existing platforms. Finally, we'll guide you step-by-step on how to quickly set up and launch your next event with Eventwise.
Click here to book an Eventwise demo: https://eventwise.com/book-a-demo/
Or, take an Eventwise tour See our award-winning event management platform in action: https://eventwise.com/take-a-tour/
What pricing plans are available?
Eventwise offers flexible pricing plans customed to the number of events and departments you manage.
Reach out to chris@eventwise.com, and he'll gladly guide you through a bespoke payment plan.
Is there a free trial available?
Yes, Eventwise offers a 45 day fee trial so you can explore the platform’s features before committing. To access the free trial, please book a demo or alternatively reach out to chris@eventwise.com
Can I cancel my subscription?
Yes, you can cancel your subscription at any time. We have a 3-month cancellation policy, which means that once you initiate the cancellation process, your subscription will remain active for the next three billing cycles. This allows you to continue accessing all features and support during this period while you complete any ongoing projects. After the three months, your subscription will be fully canceled, and you will no longer be charged.
If you need assistance with the cancellation process, feel free to reach out to our support team, who will be happy to help guide you through the steps.
How often is Eventwise updated?
At Eventwise, we continuously strive to enhance user experience and keep our system processes current. We keep users informed about upcoming software updates through newsletter emails and articles on the Eventwise Blog.
Sign up for the newsletter at the bottom of our website
Can I customise the features of Eventwise to fit my specific needs?
Eventwise delivers a wide array of customisable options, empowering you to tailor the platform precisely to your unique requirements.
Our upcoming 2025 update will introduce even more powerful display customisation features, further enhancing a personalised experience.
Can I restrict user access for some team members?
Eventwise has carefully crafted four different user groups with event management in mind. When you invite a user to your organisation, you will assign them to one of the following user groups: director, bookkeeper, cost manager, ticket manager.
You can opt to use the default permissions for each of these user groups, or you can select your own from the list within your organisation settings